Entry Information

 2017 ENTRY INFORMATION

Entries to the 2017 Trail Running Series are NOW OPEN. (woohoo!)

>> CLICK HERE TO ENTER <<

If you have any questions about entering please contact the Rapid Ascent office on 03 5261 5511 or info@rapidascent.com.au

Scroll down or click the index link below for further details about entries:

 

2017 race dates:

  1. Race 1 – Sunday 18th June
  2. Race 2 - Sunday 9th July
  3. Race 3 – Sunday 6th August (includes Kids' Run)
  4. Race 4 – Sunday 10th September (includes Kids' Run)
  5. Race 5 – Friday 6th October

 

Entry Fees

The entry fees for the same distance event at Race 1, 2, 3, 4 and 5 are the same however there are 3 different entry fees for each race depending upon when you enter:

  • An early bird entry fee - ending at 8:00am on Wednesday 19 April, 2017
  • A base entry fee through online entry closure
  • An ‘on-the-day’ entry fee
  EARLY BIRD
ends 8:00am Wednesday 19 April
BASE ENTRY
ends when online entries close (see dates below)
RACE DAY

Long course $50 $60 $74
Medium course $45 $54 $64
Short course $40 $46 $54
  • Become a GOLD RUNNER - 10% off your race entry fees when you enter 4 or more races (you must enter the races in one transaction to receive discount)


Online Entries Close:-

Race 1 - 10:00am Saturday 17 June
Race 2 - 10:00am Saturday 8 July
Race 3 - 3:00pm Friday 4 August
Race 4 - 10:00am Wednesday 6 September
Race 5 - 8:00am Wednesday 4 October 

 

Kids' Runs

When and Where:
11:00am Sunday 6th August at Silvan - 2km
11:00am Sunday 10th September at Anglesea - 1.9km

Who: For kids aged up to 13 years
How:

  • $7 entry, includes race plate, ribbon and fruit at the finish
  • Enter online prior to 3:00pm Friday 4 August (Race 3) or 10:00am Wednesday 6 September (Race 4) OR pay on the day at Registration on Sunday morning.
  • A parent / guardian will be required to attend Registration to complete the entry form


Series entrants: 'Gold Runners'

Gold Runners are entrants who enter 4 or more of the 5 events in the Series. Gold Runners will receive:

  • 10% off their race entry (you must enter the races in one transaction to receive discount)
  • a free technical event t-shirt (view size chart here)
    TRS T-Shirt
  • Sunsol 10+ muesli (500 gram bag)
  • a special limited edition GOLD race plate
  • a finisher's medal at the end of the 5th race
  • all single race benefits as outlined below

Please note: To participate as a Gold Runner you must have entered 4 or 5 races prior to Race 2 online entry closure at 10:00am Saturday 8 July 2017

Single race entry benefits

Runners entering one race at a time or up to 3 separate races within the series will receive:

  • Entry to the race
  • A sticker unique to your race (stick them on your car to WIN)
  • Fully marked, marshalled course with professional medical support on course
  • Professional electronic timing and results
  • Event photographer along the course to capture your finest moments
  • The opportunity to win random prizes at the presentations after the race
  • Access to suggested training programs via the Training and Preparation page
  • plus other sponsor freebies and giveaways to be confirmed.

  

Field limits

There is a field limit of 1500 runners for each race across all 3 distances.

Field limits are imposed to preserve the experience for all trail runners. We suggest you enter online early to avoid disappointment (on the day entries are NOT guaranteed due to field limits).

REFUND POLICY

Series entrants - Gold Runners

(Entered into 4 or 5 races and wearing a GOLD race plate.)

A series race plate cannot be transferred to another competitor.

Providing there are spaces available, a runner may transfer from a higher entry fee event (e.g. long course event) to a lower entry fee event (e.g. short course). In this case, the difference between the two entry fees will NOT BE REFUNDED.

Providing there are spaces available, a runner may transfer from a lower entry fee event (e.g. short course) to a higher entry fee event (e.g. long course) up to one week before the event for the cost of the increase in entry fee only – no admin fee will be charged.

If a Series Entrant is no longer able to participate in the Series after the date of the first race no credit or refund will be issued.

If a competitor voluntarily withdraws from The Trail Running Series (Gold Runner) due to injury, illness, etc. and notifies Rapid Ascent 12 days prior to the first race (dates listed below) a Credit or Refund will be issued.

Note:

  • Race 1 = 8:00am, Wednesday 7th June 2017
  • Credit = Credit towards a subsequent Rapid Ascent event less an administration fee of 20% of the entry fee paid (maximum fee of $30).
  • Refund = Receiving a cash refund of your entry fee less an administration fee of 25% of the entry fee paid (maximum fee of $40).
  • Competitors will not be eligible to collect the series t-shirt if they withdraw from the event.
  • No credit or refund will be issued if we are notified after this date. (Please note after the dates listed above Rapid Ascent has incurred the costs of the event.)

Transferring to another race within the series

A series entrant may swap their current entry to new race location within the Series (without paying an administration fee) if they notify Rapid Ascent prior to:

  • Race 1: 8:00am – Wednesday 7th June 2017
  • Race 2: 8:00am – Wednesday 28th June 2017
  • Race 3: 8:00am – Wednesday 26th July 2017
  • Race 4: 8:00am – Wednesday 30th July 2017
  • Race 5: 8:00am - Tuesday 26th September 2017

Transfers will not be permitted after the dates listed above. No refund or credit will be issued. 

Single Race Entrants

Transferring entry to another race within the series

A runner may swap their current entry to new race location (without paying an administration fee) if they notify Rapid Ascent prior to:

  • Race 1: 8:00am – Wednesday 7th June 2017
  • Race 2: 8:00am – Wednesday 28th June 2017
  • Race 3: 8:00am – Wednesday 26th July 2017
  • Race 4: 8:00am – Wednesday 30th July 2017
  • Race 5: 8:00am - Tuesday 26th September 2017

A $20 transfer fee will apply if Rapid Ascent is notified between the above dates and below (please note that a transfer fee applies as we will have already posted your race plate):

  • Race 1:  10:00am - Saturday 17 June 2017
  • Race 2: 10:00am - Saturday 8 July 2017
  • Race 3:  3:00pm - Friday 4 August 2017
  • Race 4: 10:00am - Wednesday 6 September 2017
  • Race 5: 8:00am - Wednesday 4 October 2017

Transfers will not be permitted after the dates listed above. No refund or credit will be issued.

 Swapping race distance

Providing there are spaces available, a runner may transfer from a higher entry fee event (e.g. long course event) to a lower entry fee event (e.g. short course). In this case, the difference between the two entry fees will NOT BE REFUNDED. If Rapid Ascent is notified after the race plate is posted out a $20 administration fee will apply.

Providing there are spaces available, a runner may transfer from a lower entry fee event (e.g. short course) to a higher entry fee event (e.g. long course) up to two weeks before the event for the cost of the increase in entry fee only – no admin fee will be charged. If Rapid Ascent is notified after the race plate is posted out a $20 administration fee will apply.

Withdrawing from The Trail Running Series (Individual race entrants)

If a competitor voluntarily withdraws from The Trail Running Series (due to injury, illness, etc.) and notifies Rapid Ascent prior to the race dates below:

  • Race 1: 8:00am – Wednesday 7th June 2017
  • Race 2: 8:00am – Wednesday 28th June 2017
  • Race 3: 8:00am – Wednesday 26th July 2017
  • Race 4: 8:00am – Wednesday 30th July 2017
  • Race 5: 8:00am - Tuesday 26th September 2017

They have the choice of receiving either a credit or refund:

  • CREDIT = Credit towards a subsequent Rapid Ascent event less an administration fee of 20% of the entry fee paid (maximum fee of $30).
  • REFUND = Receiving a cash refund of your entry fee less an administration fee of 25% of the entry fee paid (maximum fee of $40).

If a competitor notifies Rapid Ascent after the above dates and prior to the following:

  • Race 1:  10:00am - Saturday 17 June 2017
  • Race 2: 10:00am - Saturday 8 July 2017
  • Race 3:  3:00pm - Friday 4 August 2017
  • Race 4: 10:00am - Wednesday 6 September 2017
  • Race 5: 8:00am - Wednesday 4 October 2017

A Rapid Ascent credit will be issued. Credit towards a subsequent Rapid Ascent event less an administration fee of 20% of the entry fee paid (maximum fee of $30).

Notification after the above dates: No refund or credit will be issued.

 

EVENT RESCHEDULING / CANCELLATIONS

If the event is deemed unsafe or unable to be held on the proposed date due to extreme climatic conditions, the following steps shall be followed:

  • Rapid Ascent will endeavour to reschedule the event to another date with all entries carrying over to the new date.
  • If you are unable to attend the newly proposed date Rapid Ascent will refund your entry fee.
  • If the event cannot be rescheduled for any reason, Rapid Ascent will refund your entry fee.

Note:

In all other circumstances it should be assumed that the event is still going ahead UNLESS otherwise stated.

Rapid Ascent reserves the right to alter or amend the originally proposed course(s) from that which was published on the event website for any reason.

Advice of any event postponement or change will be made on the front page of the event website as early as possible before the event, and will be posted to the official race notice board at the registration marquee.

 

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